Abstracts

The 2020 United States Conference on HIV/ AIDS has decided to go to a virtual platform to healthily convene during the COVID-19 pandemic.

The 2020 USCHA planning committee has re-issued the Call for Abstracts to solicit proposals from people working in the field of HIV/AIDS interested in convening a workshop at the Virtual USCHA. When preparing submissions, please follow all guidelines outlined in this site and submit required materials on or before July 17, 2020, by 5:00 p.m. PST. The committee will notify everyone accepted as presenters well in advance of the conference dates and send them information concerning all applicable registration and presentation confirmation details.

Important Deadlines

• July 17– Abstract Submission Deadline
• August 1– Abstract Notifications Sent
• August 14 – Presenter responses due

How to Submit an Abstract

1. Visit the Abstract Submissions System
2. Enter your email to create a Profile, then click “Submit”
   1. You will receive an email confirming you created a PROFILE (not an Abstract submission)
3. Complete Steps 1 through 4, ensuring no red asterisk (*) remain
4. STEP 1: Enter Required Information (Main Contact for Abstract)
   1. Name
   2. Organization
   3. City
   4. State
   5. Phone Number
   6. Upload CV/ Resume
   7. Demographic information is Optional
   8. Click “Save”
5. STEP 2 & STEP 3 are optional
6. STEP 4: Enter Abstract Information, click “Save”
7. When you get back to the dashboard click “Submit”. You will receive a Confirmation email acknowledging the submission

These webinars were produced when we were still planning an in-person conference. However, the process is still the same.

Guidelines:

1. The Lead Presenter is the person will receive all communications regarding this abstract. They are responsible for disseminating the information to the other presenters
2. We do not accept Abstracts from Pharma Industry

3. Presentation Titles are Limited to 10 words or less
4. Workshop descriptions are limited to 150 words. This is description, if accepted will be used on all official publications.
5. Abstract Format:
   1. Scientific based
   2. Community Based
6. Presentations Type:
   1. Workshops  – 1-hour presentations, 30-presenation and 30 min. Q&A.
7. Presentation Levels: Should be based on the level of knowledge your attendees need to understand your content
8. Presentation Tracks: We offer a variety of Track topics, you are only able to submit your abstract once under the One Track you believe it best fits within.

Scoring Rubric

Your abstract is scored on the following:

1. Interactive: Based on your abstract will the presentation be interactive for the attendees
2. Track: How closely does your abstract reflect the track’s description
3. Relevant: Is this appropriate to the Track
4. Innovative: Is this a new concept or idea?
5. Essential: Is this information required?
6. Clarity: How clearly did you describe the topic and explain the objectives.

The maximum score is 20.  To ensure you get as many points as possible, please visit the Submission tips and the sample of a well written Abstract.

Submission Tips:

1. Start Early
2. Pick the topic or program that you are most well versed in for submission.
3. Review the Track topics thoroughly and decide which track your topic best fits in.
4. Do not submit the abstract more than once in the system.
5. Do not submit one abstract to multiple tracks
6. The submission of “work in progress” is discouraged. When submitting research abstracts should have their results analyzed and findings completed prior to and included in the abstract.
7. Write your Abstract in Word before you enter in the Abstract Submission System.
8. Fully write out acronyms before using them.
9. For “Learning Objectives”, write them for what the attendee will learn by attending your workshop or poster.
10. Eliminate ambiguous language. Cleary and quickly hit your points and stay on topic.
11. Proofread your abstract for grammatical and spelling errors. Reviewers may score low if they are unable to understand your abstract due to simple errors
12. Have a couple of colleagues read your abstract. Ask them if your abstract is clear and concise.

You’ve Submitted, What’s Next

Decisions will be sent to all applicants on August 1, 2020. Please check your spam and junk folders to ensure you get the Abstract notification email. NMAC emails are often blocked from main inboxes.

Presentation Types:

NEW Workshop Guidelines

Virtual Workshop presentations are 1-hour in length.

All workshops will have a 30 min presentation followed by a 30 min Q&A. Workshops will be pre-recorded before the opening of the conference.  Each workshop will be scheduled for (1) a Rehearsal, (2) a time to record the entire presentation and (3) a time during USCHA to have a live Q&A with conference attendees.

Please plan your presentation to be inclusive of the needs to sufficiently present a virtual workshop.