Exhibit, Sponsor, and Advertise


Exhibit, Sponsor, and Advertise

ONLINE APPLICATIONS WILL BE AVAILABLE SOON
Exhibitors at 2018 Conference

The United States Conference on HIV/AIDS (USCHA) has become renowned for its networking opportunities and as a convener of stakeholders across the spectrum of the HIV and healthcare.  Attendance is expected to be high as thousands come together to address expected changes in our healthcare system. Make sure that you are present to have important conversations with leaders, decision-makers and front-line service providers.

For any questions please contact conferences@nmac.org.

The US Conference on HIV/AIDS (USCHA) has become renowned for its networking opportunities and as a convener of stakeholders across the spectrum of the HIV and healthcare. Attendance is expected to be high as thousands come together to address expected changes in our healthcare system. Make sure that you are present to have important conversations with leaders, decision-makers and front-line service providers.

For any questions please contact conferences@nmac.org.

Exihbition Hall

Why Exhibit?

Exhibiting at USCHA is an excellent way to gain in-person access to people living with and affected by HIV and those that serve them.  Several events and amenities throughout the conference attract attendees into the exhibit hall, including dessert breaks, raffles and social media integration.

Organizations or companies that provide services to help people deliver education, research, treatment and/or care to people living with HIV or AIDS and those working to improve the lives and effectiveness of those working towards ending the epidemic should consider exhibiting at USCH. The conference usually sells out of exhibit space prior to the final deadline so make sure to reserve your booth today.

EACH 8′ X 10’’ BOOTH PURCHASE INCLUDES:

  • 8 ft. backdrop, 3 ft. high side rail and standard drapery
  • 6′ table with 2 chairs and wastebasket
  • Organizational Sign
  • Listing in the conference program book and mobile app (if payment received by reservation deadline)
  • Two full conference registrations that include admission to all conference sessions, meals and social functions.
CategoryEarly Bird (payments received by July 30, 2021)Regular (payments received by August 27, 2021)
Business/Corporate in-line$2,170.00$2,490.00
Business/Corporate corner$2,72500$2,990.00
Non-profit in-line$1,225.00$1,475.00
Non-profit corner$1,590.00$1,925.00
Government in-line$1,820.00$2,125.00
Government corner$2,290.00$2,500.00

Reservation Deadlines:

July 30, 2021 – Early Bird Exhibit Registration
August 27, 2021 – Final Exhibit Registration

Multiple Booth Reservations:

A maximum of two (2) 8’ x 10’ booths may be reserved by an organization. Only one (1) corner booth can be reserved.

CANCELLATION AND REFUND POLICY:

Written cancellations received via email to conferences@nmac.org on or before September 3, 2021, by 5:00 pm (EDT), will be honored in full, less a $150.00 processing fee. Refunds will NOT be issued for cancellations received after this date.

PRESENTING SPONSOR

$500,000
  • Booths: One (1) large booth that is twice the size of the Premiere level booth; Two (2) additional standard size booths
  • Location: Prime location at either the front of the hall if we choose a floor plan layout, or the first booth that appears if we have the scrolling version
  • Branded signage in the Virtual Lobby (larger than other sponsors) – signage will be clickable to display a link or video
  • Video shown at the Opening Plenary
  • Ad: Prime advertisement placement – center program book spread, inside front or inside back cover (4 total ads) in the digital program book (in color)
  • Three (3) total Banner ads on the Conference website
  • Plenary Session – all content curated by sponsor
  • Three (3) workshops
  • Logo on conference bag or other official USCHA item – item will be mailed to registrants before or after the conference
  • Registrant list – up to 3 requests both prior to/after the conference
  • Metrics – information on how many people have visited the booth, how long did they stay, etc.
  • Option to sponsor free booths for G-57 agencies (right of first refusal)
  • Option to sponsor Jobs Fair (right of first refusal)
  • Ninety (90) registrations

PREMIERE SPONSOR

$125,000
  • Booths: One (1) large booth that is twice the size of the standard size booths; One (1) additional standard size booth
  • Location: Prime location at either the front of the hall if we choose a floor plan layout, or the 2nd booth that appears if we have the scrolling version
  • Branded signage in the Virtual Lobby – signage will be clickable to display a link or video
  • Two (2) total Banner ads on the Conference website
  • Ad: Prime advertisement placement – includes one (1) front or back inside cover ad (if available), or three (3) full page ads located in the digital program book (in color)
  • Plenary Session – all content curated by sponsor (if available)
  • Two (2) workshops
  • Registrant list – 1 list both prior to/after the conference
  • Metrics – information on how many people have visited the booth, how long did they stay, etc.
  • Option to sponsor free booths for G-57 agencies (right of first refusal to Presenting Sponsor)
  • Option to sponsor Jobs Fair (right of first refusal to Presenting Sponsor)
  • Thirty (30) registrations

PATRON SPONSOR

$85,000
  • Booths: Two (2) standard sized booths
  • Location: Prime location near the front of the hall
  • Ad: One (1) full page color advertisement in the digital program book
  • Logo in the Virtual Lobby
  • One (1) Banner ad on the Conference website
  • One (1) workshop
  • Registrant list – One post conference registration list
  • Metrics – information on how many people have visited the booth, how long did they stay, etc.
  • Fifteen (15) registrations

COLLABORATING SPONSOR

$50,000
  • Booths: Two (2) standard sized booths
  • Location: Prime location near the front of the hall
  • Ad: One (1) full page color advertisement in the digital program book
  • Logo in the Virtual Lobby
  • Registrant list – One post conference registration list
  • Ten (10) registrations

COLLEAGUE SPONSOR

$25,000
  • Booth: One (1) standard sized booth
  • Location: Prime location in the exhibit hall
  • Ad: One (1) full page color advertisement in the digital program book
  • Logo in the Virtual Lobby
  • Six (6) registrations

Why Advertise?

Reach USCHA’s 3,000+ participants by advertising in the official conference program book and mobile app.

Program Book

Ads will appear in color in the on-line program book.  Ad files should be sent to conferences@nmac.org.

Specifications:

  • Artwork must be high resolution (at least 300 DPI) EPS, PNG, JPEG or PDF files created in Adobe Creative Suite or QuarkXPress.
  • Submit one (1) 4:4 Full Color CMYK Profile print-ready digital ad (should include all supporting files necessary-fonts and images used)
  • Ad Size: 7.5” x 10”
  • Full Page Trim Size: 8.375” x 10.75”

​USCHA does not provide typesetting, copy alterations and/or mechanical preparation. USCHA reserves the right to adjust any submissions that do not comply with the size requirement.

Banner Ad in the Mobile Conference App

Directly engage with conference attendees by advertising in our interactive conference app.  Ads appear as rotating banners on the app’s menu bar.  All banner ad files must be submitted as PNG files (avoiding transparent backgrounds).  Dimensions will be sent once the conference app has been developed.

For any questions please contact conferences@nmac.org.

CategoryRegular (payments received by August 7, 2020)
Program Book Ad$1,000.00
Banner Ad in the Conference App$1,000.00

CANCELLATION AND REFUND POLICY:

Written cancellations received via email to conferences@nmac.org on or before September 3, 2021, by 5:00 pm (EDT), will be honored in full, less a $150.00 processing fee. Refunds will NOT be issued for cancellations received after this date.

For any questions please contact conferences@nmac.org.

The confidentiality of contact and demographic details provided on this form – including name, mailing address, zip code, telephone number, gender, and HIV-status cannot be guaranteed. The registration and scholarship selection processes often require that information provided on forms be shared with NMAC Staff, program partners, and corporate sponsors.